How to Create a Microsoft Shared Mailbox and Add Members The process of creating a Microsoft shared mailbox and adding new users is simple: Log in as an administrator, using either a global account or an Exchange account.

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Click Add. Click Save and then Close. Enabling Members to See and Use the Shared Mailbox Exchange includes a feature called automapping, which automatically maps the shared mailboxes a user has permissions to, to their mailbox in Outlook. Therefore, if how to find owner of shared mailbox outlook want to use automapping, you have to manage access to the shared mailbox by assigning permissions to each user explicitly, rather than by using a security group. To set up a shared mailbox so that replies and other sent emails are saved in the Sent folder of the shared mailbox as well, take these steps: Log in to the Microsoft admin center using a global admin or an Exchange admin account. Click on your shared mailbox. Navigate to Properties. Click Edit next to Sent Items. Select On next to both Copy items sent as this mailbox and Copy items sent on behalf of this mailbox. Click Save.

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Finish typing your message and then choose Send. From now on when you want to send a message from your shared mailbox, the address will be available in your From drop down list. Whenever you send a message from your shared mailbox, your recipients will only see the shared email address in the message. Reply to mail sent to the shared mailbox Open Outlook. Open the email message you want to reply to.

From field at the top of your message, you should see the name of your shared mailbox. If you don't, choose the From dropdown box and choose your shared mailbox. When you want to send a message from your shared mailbox, the address will be available in your From drop down list.

Use the shared calendar After your admin has added you as a member of shared mailbox, close and then restart Outlook.

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The shared calendar associated with the shared mailbox is automatically added to your Calendars list. In Outlook go to calendar view, and choose the shared mailbox.

When you enter appointments, everyone who is a member of the shared mailbox will be able to see them. Any member of the shared mailbox can create, view, and manage appointments on the calendar, just like they would their personal appointments.

Everyone who is a member of shared mailbox can see their changes to the shared calendar. Use the shared contact list After your admin has added you as a member of shared mailbox, close and then restart Outlook. The shared contact list associated with the shared mailbox is automatically added to your My Contacts list. For more information, see Exchange Blog - Want more control over Sent Items when using shared mailboxes? Because this new feature is handled by the server that's running Exchange Server, Outlook can be configured in online mode or cached Exchange mode. The settings are supported only if both mailboxes are in the same environment cloud or on-premises. Method 2: Set the DelegateSentItemsStyle registry value on the Outlook client Note Outlook must be configured to run in cached mode for this option to work correctly.

For more information, see the following Microsoft Knowledge Base article: Email remains in the Outbox when you use the DelegateSentItemsStyle registry value If you're running Outlookinstall the Outlook hotfix package that's dated December 14, Then, follow these steps. For more information about this hotfix package, see the following Microsoft Knowledge Base article: Description of the Outlook hotfix package outlook-x-none. Click Start, click Run, type regedit, and then click OK. In the Value data box, type 1, and then click OK.

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Go to the Permissions tab, choose the user account with whom you want to share the mailbox, and click the Add button.

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