Launch Microsoft Outlook. Navigate to the Home tab. Under the Home tab, click the Rules option. Click on the Create Rule action.

How to move email message to specified folder after reading in Outlook?

Select the Advanced Options option from the dialog box. Choose a condition that you want from the list in the Rules Wizard. Click the Next button. Click the check box next to the Assign it to the category option. Click on the blue category link. From the new Color Categories dialog box, select the desired category for that type of email.

Click the OK button. Click the Finish button in the Rules Wizard menu. Add Category Rule in Outlook As always, the navigation of Outlook is slightly different than that in the desktop app.

Sign into your Outlook account. Go to the Settings menu. Select the View all Outlook settings option to expand. Click on the Mail option from the Settings dialog box.

Click on the Add new rule action. Name your rule in the Name your rule text box. Click on Add a condition.

Select a condition you agree with for the purpose of filtering incoming and existing emails. Click on Add an action. In both versions, navigate to the folder you want to use, choose a file type in the Save as type drop-down menu, and click Save. Note that in Outlookthe message subject becomes the file name, but in Outlook you have to give the file a name.

The two most common formats for e-mail are HTML. They'll all be saved as a single text file, and you'll have to give the file a name. Each message in the file begins with the word "From". Export the contents of an Outlook folder via the Import and Export wizard. Back up the Outlook way via archiving. You may also want to protect your mail, contacts, tasks, and calendar entries within Outlook by archiving your data. The primary advantage of archiving is that everything is backed up with a single action.

You can customize the AutoArchive schedule and behavior for a more comfortable Outlook experience. To customize AutoArchive features for all folders, do the following: 1. On the File tab, click the Options button: 2.

How to auto move email in outlook Video

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For this follow the manual steps mentioned below: Show Hidden Folders and Files: — The Outlook files are stored inside the hidden folder on your system hard drive.

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